A Description of Caritas - Vanni Governing Bodies and Their Functions

Caritas Internationalis is a public canonical juridical person dedicated to the service of the poor and to the promotion of charity, justice, and integral human development. Caritas Vanni supports the local church in its mission of charity by aiding the poor and vulnerable, responding to emergencies, and promoting justice and community development guided by the Gospel and Catholic teachings.

Framework of Caritas - Vanni

• Chairman

  • Leadership: Leading the board and representing Caritas in external relations, ensuring alignment with its mission and values.
  • Strategic Oversight: Setting long-term goals, guiding policies, and ensuring effective implementation of programs and initiatives.
  • Governance: Ensuring organizational accountability, transparency, and compliance with legal and ethical standards.
  • Fundraising & Advocacy: Supporting fundraising efforts and advocating for the organization’s mission and values.

• Vice Chairman

  • Assisting Leadership: Assisting the Chairman in governance, strategic planning, and decision-making processes.
  • Acting Role: Stepping in to lead meetings and represent Caritas when the Chairman is unavailable.
  • Supporting Initiatives: Helping oversee programs, advocacy, and operational activities aligned with the organization’s mission.
  • Collaborative Role: Coordinating with the board and committees to ensure smooth functioning and compliance.

• National Director

  • Operational Leadership: Overseeing day-to-day operations and ensuring effective implementation of programs.
  • Strategic Execution: Translating the board’s strategic goals into actionable plans.
  • Team Management: Leading staff, fostering collaboration, and ensuring capacity-building for organizational success.
  • Resource Mobilization: Securing funding and managing resources effectively to support initiatives.
  • Representation: Acting as the face of Caritas at national and international levels, promoting its mission and advocacy.

• Director

  • Organizational Leadership: Providing overall direction and ensuring alignment with Caritas's mission.
  • Program Management: Overseeing the planning, implementation, and evaluation of projects.
  • Resource Stewardship: Managing finances, human resources, and infrastructure effectively.
  • Advocacy & Representation: Representing Caritas in partnerships and promoting its goals.
  • Accountability: Ensuring transparency and compliance with policies and standards.

• Administrative Officer

  • Office Management: Overseeing daily administrative operations and maintaining an organized workspace.
  • Documentation: Managing records, correspondence, and filing systems.
  • Support Services: Assisting in logistics, procurement, and event coordination.
  • Compliance: Ensuring adherence to organizational policies and procedures.
  • Communication: Facilitating internal and external communication effectively.

• Accounting Officer

  • Financial Management: Preparing budgets, monitoring expenditures, and maintaining accurate financial records.
  • Reporting: Generating financial reports and statements for internal and external stakeholders.
  • Compliance: Ensuring adherence to financial policies, procedures, and regulations.
  • Auditing Support: Assisting in audits and providing necessary documentation.
  • Resource Allocation: Overseeing proper allocation and utilization of funds.

• Programme Manager

  • Program Planning: Designing and developing programs aligned with Caritas's mission and goals.
  • Implementation: Overseeing the execution of projects, ensuring timely delivery and quality outcomes.
  • Resource Management: Allocating budgets and resources efficiently for program success.

• Logiest Officer

  • Supply Chain Management: Coordinating procurement, storage, and distribution of goods and resources.
  • Inventory Control: Managing stock levels and ensuring accurate records of supplies.
  • Compliance: Ensuring logistics activities adhere to organizational policies and regulations.

• Modern Dynamic Coordinator

  • Program Enhancement: Coordinating dynamic initiatives to improve program delivery and outcomes.
  • Capacity Building: Training staff in adopting innovative tools and approaches.
  • Stakeholder Engagement: Facilitating collaboration between teams, partners, and beneficiaries using modern practices.

• Purchasing Officer

  • Procurement Management: Sourcing and purchasing goods and services in line with organizational needs.
  • Budget Adherence: Ensuring purchases align with budget constraints and cost-effectiveness

• Accounts Assistant

  • Record-Keeping: Maintaining accurate financial records and supporting documentation.
  • Transaction Processing: Assisting in processing payments, invoices, and receipts.
  • Financial Reporting: Assisting in preparing financial reports and summaries.

• Coordinator of CBR

  • Program Development: Designing and implementing CBR programs to support persons with disabilities.
  • Community Engagement: Collaborating with local communities to promote inclusion and accessibility.
  • Monitoring & Evaluation: Assessing the impact of CBR initiatives and making improvements as needed.

• Field Officer

  • Field Operations: Implementing and supervising projects and activities at the community level
  • Monitoring & Reporting: Collecting data, tracking progress, and reporting on project outcomes and challenges.
  • Problem-Solving: Addressing issues and providing solutions to ensure project objectives are met.